Company Registration in Poland

Company Registration in Poland
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Company registration in Poland involves several steps, and the process is managed by the National Court Register (Krajowy Rejestr Sądowy or KRS) and the Central Statistical Office (Główny Urząd Statystyczny or GUS). The most common types of companies in Poland are the Spółka z Ograniczoną Odpowiedzialnością (Sp. z o.o.), a private limited liability company, and the Spółka Akcyjna (S.A.), a joint-stock company. Here is a general guide to the company registration process in Poland:

### 1. **Choose a Legal Form:**

1. **Spółka z Ograniczoną Odpowiedzialnością (Sp. z o.o.):**
– Private limited liability company suitable for small to medium-sized businesses.

2. **Spółka Akcyjna (S.A.):**
– Joint-stock company suitable for larger businesses with publicly traded shares.

### 2. **Reserve a Company Name:**

1. **Check Name Availability:**
– Verify the availability of the desired company name with the Ministry of Justice’s National Court Register.

2. **Reservation:**
– Reserve the chosen name through the online reservation system.

### 3. **Prepare Documents:**

1. **Articles of Association:**
– Draft the company’s Articles of Association (Umowa Spółki) outlining the company’s structure, purpose, and internal rules.

2. **Shareholder and Director Details:**
– Provide details of shareholders and directors, including their names, addresses, and shareholding.

### 4. **Registered Office:**

1. **Choose a Registered Office:**
– Specify the registered office address for official correspondence.

2. **Provide Details:**
– Provide details of the registered office to the National Court Register.

### 5. **Share Capital and Allocation:**

1. **Declare Share Capital:**
– Declare the company’s share capital, which is a minimum of PLN 5,000 for Sp. z o.o. and PLN 100,000 for S.A.

2. **Share Allocation:**
– Allocate shares to the shareholders.

### 6. **Appoint Directors:**

1. **Appoint Directors:**
– Appoint at least one director for Sp. z o.o. and a management board and supervisory board for S.A.

2. **Director Consents:**
– Obtain the written consent of each director.

### 7. **Register with the National Court Register (KRS):**

1. **Online Registration:**
– Register the company online through the National Court Register’s website.

2. **File Documents:**
– Submit the required documents, including the Articles of Association and details of directors and shareholders.

### 8. **Tax Registration:**

1. **Register with the National Revenue Administration (Krajowa Administracja Skarbowa):**
– Register the company with the tax authorities for tax purposes.

2. **VAT Registration (if applicable):**
– If your business exceeds the VAT registration threshold, register for Value Added Tax (VAT).

### 9. **Professional Advice:**

1. **Legal and Accounting Advice:**
– Seek advice from legal and accounting professionals to ensure compliance with regulations.

2. **Registered Office:**
– Ensure ongoing compliance with the registered office requirements.

### 10. **Employee Registration (if applicable):**

1. **Register with the Social Insurance Institution (Zakład Ubezpieczeń Społecznych – ZUS):**
– If hiring employees, register with the Social Insurance Institution for social security contributions.

2. **Compliance with Employment Laws:**
– Comply with Polish employment laws when hiring employees.

### Important Considerations:

– **Annual Reports:**
– File annual reports with the National Court Register.

– **Business License (if applicable):**
– Certain business activities may require specific licenses.

– **Bank Account:**
– Open a business bank account in the name of the company.

– **Company Seal (if desired):**
– While not mandatory, some companies choose to have a company seal.

This guide provides a general overview, and it’s crucial to consult with legal and financial professionals to navigate the specific requirements for your chosen business structure and industry. Polish authorities, including the National Court Register and tax offices, should be consulted for the most up-to-date and accurate information.

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